Keystone Features Overview
Organizing Knowledge for Users
See how Keystone structures organizational knowledge inside WordPress. All from $59/year with no per-seat fees or external services.
Find relevant information quickly.
Every member gets a knowledge browser with access to their assigned modules and all open access modules.
Search – scoped by assignment, titles and content
Filters – view any level of the content hierarchy
Favorites – quickly return to useful content
Informative – actionable nudges where needed
Aware – interface adjustments by access level
Keystone at a Glance
Knowledge Browser
Provide one central location for quick access to information, scoped by what is relevant to the member.
Module Assignments
Assign required and reference modules to members or teams. Assignments keep information scoped.
Open Access Modules
Give all members access to some or all modules without assignment. Create an open knowledge library.
WordPress Block Editor
Build modules and items inside the WordPress Block Editor. No need to learn a new system.
Search & Favorites
Search across all of your accessible modules and their items. Bookmark any item as a favorite.
Browse by Topic
Tag items with “topics” to group related content across modules. Filter the knowledge browser by topic.
Role-Based Control
Map Keystone’s user capability levels to any existing WordPress user roles, including custom roles.
Completion Tracking
Track the completion of required modules. View progress by individual member or entire team.
Require Re-completion
Require members to re-complete an item if you update the item’s content in a meaningful way.
Sequential Completion
Set required modules to unlock items sequentially. Each item unlocks as the previous item is completed.
Multiple Item Types
Format the content of items to align with their purpose. Use Keystone’s type-defining blocks.
Member Profiles
View module assignments, access, and completion by individual member. Set per-member due dates.
Email Notifications
Notify members by email when modules are assigned to them, including bulk assignment.
CSV Exports
Download organizational and per-member module completion reports for easy data analysis.
White Label
Modify the display of the Keystone label to something like “Handbook” or whatever fits your organization.
Allow each item to serve a specific purpose.
Keystone provides item-type blocks. E.g. If you use a Knowledge Check block, your item becomes a Knowledge Check item.
Reading – default item type, general content
Checklist – list of actionable steps with checkboxes
Knowledge Check – multiple choice questions
Document – embedded, downloadable document
Video – embedded YouTube, Vimeo or video file URL
Survey – multiple-option polling, stored results
Stored isn’t the same as known.
Keystone tells you whether your team has actually received, read, and understood information within required modules.
Optional – only required modules track completion
Due dates – relative, fixed, or per-member due dates
Re-completion – require re-completion after updates
Reports – see org-wide or per-member progress
Exports – download CSV snapshots of progress
Grant the appropriate access levels.
Keystone provides user capabilities that can be mapped to existing user roles, including custom roles. Keystone never appears for users that do not have at least Member capabilities.
Administrators – Full control (always)
Managers – Day-to-day operations
Members – Interact with content
Common Questions
No. Keystone is built for both teams and single users. Keystone simply stores information and makes it accessible. Optional features build on that foundation.
Yes. Keystone runs entirely inside the WordPress admin dashboard. It has nothing to do with your front-end WordPress theme.
Yes. You can set any module to Reference type and enable Open Access (this can be set as global default behavior). Completion tracking is 100% optional.
No. Keystone doesn’t charge per seat, nor does it limit how large your knowledge base can be. Add as many users and as much content as you need.
No. Keystone provides assignable user capabilities, so you control exactly what any user role can do. Map Keystone’s capabilities to your actually organizational hierarchy.
Build your knowledge base with Keystone.
Keep your organizational knowledge inside WordPress where it belongs.
Avoid external platforms, per-seat pricing, and monthly bills. Keystone is the tool your organization has been missing. Get started today.
30-day money-back guarantee · Unlimited team members · Cancel anytime · Requires WordPress 6.0+ / PHP 8.2+